This is a short version of the Trust’s full Privacy Notice.

Here is a version of information below with images.

You can read the full version of this information here.

You can also ask a clinical member of staff to provide you with a paper copy of the full version – L1009 Privacy Notice.

A Privacy Notice describes how Tees, Esk and Wear Valley NHS Foundation Trust (The Trust) will use your personal information.

Personal information is information that identifies you as an individual.

This leaflet answers key questions about how we will use your personal information to help your recovery.


Trust headquarters address


Tees, Esk and Wear Valleys NHS Foundation Trust,
West Park Hospital,
Edward Pease Way,
Darlington DL2 2TS


Data Protection Officer


Ms. Louise Eastham
Head of Information Governance
Tees Esk and Wear Valleys NHS Foundation Trust,
Lanchester Road Hospital,
Lanchester Road,
Durham DH1 5RD

Telephone: 0191 333 6637


Your information

We keep and use your personal information to help us to look after you and to give you the best care because we have a legal obligation under the Health and Social Care Act 2012 and Care Act 2014 as a national health service provider (NHS Trust).

Our lawful reason for processing your information is: it is necessary for the performance of a task carried out in the public interest or in the exercise of official authority.

Information we keep about you:

· your name, date of birth, where you live, your family or carers' names

· health appointments

· test results

· information about your health and social care

· any care plan you have received.

How long do we keep your information

We will keep your information according to the NHS records retention times. We must not keep information for longer than necessary.

Where we get your information if not directly from you

We normally would get some of your information from your general practitioner (GP). We might get some information from social services.

Automated decisions and profiling

We do not use your information in automated decision making or profiling.

Information sharing

We may routinely share your personal information with
external organisations which are involved in your care or
treatment. We do not need your consent to do this.

We may share with: other NHS trusts such as acute NHS trusts; local authority social services and your GP. Sometimes, if your care involves organisations from the external sector we will also share your information with them. You will be made aware of this at the time.

Sometimes we have to share your information even though you don’t want us to but we will have a legal reason for doing this.

If you want to know exactly who we’ve shared your information with you will have to access your own records.

We will seek your consent

There may be some occasions when we need to seek your consent, i.e. when we use your personal information for reasons not related directly to your care and treatment. You can withdraw your consent at any time.

What are your rights?

You have the following rights:

• confirmation that we are processing your personal data;

• a copy of your personal data; and

• other information that we keep about you.

There will be no charge to access your personal information/ records.

You also have the right to request mistakes to be corrected and incomplete information to be completed.

You also have a right to erasure, restriction of processing and object to processing. Under some circumstances these rights may not apply.

Talk to the Data Protection Officer for advice on any of these rights. Contact details are at the top of this page.

You may also talk to your care team about the use of your personal information.

Your rights

You have a right to make a complaint to the Information Commissioner’s Office:

Wycliffe House,
Water Lane,
Cheshire SK9 5AF


Helpline: 0303 123 1113 (local rate)

Landline: 01625 545 745 (national rate)

Reference: L1009E
Version: V1
Last updated: 11 / 06 / 2018
Archive date: 11 / 06 / 2021